Computers, Handheld Computers, iPad Carrying Case, Tablets

Handheld Computers: 8-Step Checklist to Keep Your Team Equipped

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Handheld computers are a big upgrade and workflow improvement for many teams. From in-home services to industrial manufacturing, handheld computers give your team access to data entry and management on the go no matter how complex the task. In fact, complex tasks are simplified with the right handheld computer and programs. Of course, many teams are only recently making the transition from traditional data management to more streamlined and wireless solutions. It can take time to adapt your team to the new convenience and the new way of doing things when equipped with handheld computers.

If you are planning to upgrade your team to new handheld computers, it’s important to prep your team and truly plan the new workflow the computers will create. Every detailed transition in the workplace needs a checklist to help you cover all your bases and ensure everyone is taken care of during the time of new learning new technologies and work routines.

1. Finding the Right Handheld Computers for Your Team

The process starts with hand-selecting the devices your team will be equipped with. Not all handheld computers are equal and some are better suited to certain industries or workflow tasks than others. Compare not only the handheld computers but also the operating systems and software they tend to run. Find a device that is the right size, power, battery life, durability, and programming to suit the needs of your team.

2. Redesign the Workflow for Device Use

Once you have chosen a handheld computer model, explore the use-cases for your team and the devices. Then build a new workflow that you will teach the team when they are equipped with their new on-the-go work devices. Redesign how shifts and work tasks will be done now that your team has the help of handheld computer devices.

Determine how work will be done, what tasks are changed by the computer, and what stays the same.

3. Set Up a Device Charging Station

Handheld computers are often wireless, but they will need to charge. The best way to do this is with a central charging station. Establish the powered cart or table where your charging station will be built and ensure there is sufficient power in outlets or batteries nearby. For long shifts, you can also have employees carry a pocket battery.

A central charging station also gives you the opportunity to manage check-out and check-in of devices from a central point each day.

4. Choose an Ergonomic Handheld Computer Holster

The holster for your handheld computer is essential. You don’t want to equip your team then expect them to hold the computer in one hand all day – even during other tasks. A handheld computer holster makes sure the handheld computer is safe and at hand at all times without becoming a hassle or a drop-risk. Choose a holster that enhances your team’s workflow. Perhaps your team would benefit from shoulder holsters or a sturdy standard belt holster to keep their handheld computers both safe and out of the way.

5. Translate the Handheld Computer Manual Into Training

Your team will also need to learn how to use their handheld computers in the workflow. That means understanding the system, buttons, and software. Turn the users’ manual into training material and onboard your team with technical training when the devices are introduced. Help your team fully understand the computers they are about to be working with. They might just think up better uses on the job.

6. Establish Device Rules, Routines, and Protocols

Every new piece of equipment also comes with new protocols. For handheld computers, those protocols likely start with check-out and charging, then extend to practical advice like how to holster it and what not to spill on the keypads. Having these protocols established and listed will help your team streamline their new understanding of the equipment.

7. Equip the Team with Handheld Computers & Holsters

Once your material and equipment are prepared, it’s time to equip the team. Pass out the handheld computers and their holsters to each team member, then sit everyone down for training on how to use it. Make it hands-on and encourage everyone to get to know their devices. After all, they’ll be working closely together for the following months and years. 

8. Collect Feedback and Refine the New Workflow

Last but not least, monitor the progress, success, and challenges of your new equipment introduction. Listen to your team when they tell you how they use the handheld computers, what they like best, and the challenges they face since the update to their workflow. Listen and find solutions to any concerns. Then use those solutions to perfect your handheld computer protocols and workflow in the future. 

What is the right way to equip your team with handheld computers? With the right computer, holster, and training, your team will quickly adapt to the new tech upgrade to their workflow and most will enjoy the change as it eases the weight of their workload at the same time. Explore the many handheld computer holster options for your team’s new handheld computers!